This area contains guidance on all aspects of running a photographic club or additional guidance on entering SPF competitions.

About Website Online Entry

For Club Main Contact and Competition Secretary only at this time. Please download either of the PDFs below for details of how to log in and enter the SPF Competitions. This section will be updated as more of the member's area becomes available and more competitions are put online.

Contact Libby if you require any assistance.

How to Submit Articles

We will let you know the details as soon as we are ready to receive your articles. If you have anything that requires circulating for a specific date then please contact either the General Secretary or the e-flash editor who may be able to help.

New Standard SPF Resolution 1600x1200 from 1st Jan 17
Digital Guidance

The following notes should help you enter any of the SPF’s Projected Digital Imaging (PDI) events. These notes should be read in conjunction with the particular Competition’s rules.

Please note we have also included details of how we set up the 'Print Capture' we use at our Print Championship, and notes on Projectors/Laptops you may find useful. If you require further information on these please contact Libby Smith.

Over the years we have been asked if we could supply some help in how to manage digital files for competitions, or help in sourcing or setting up projection equipment. We do not recommend equipment, but the notes below of what we use should help you start the process. These notes are supplied only as basic guidance to anyone who wishes assistance in running digital competitions. There are several different ways to do everything here you will find a few things to consider.


The following definitions are currently the only ones applicable to SPF Club competitions, excluding the Scottish International Salon. Please refer to the definitions on the Scottish Salon’s own website for that event.

SPF Areas and Area Reps

Our Clubs are split into areas. Each Area has a post for an Area Representative who is elected by the Clubs in that area. Area Rep's are full voting members of the SPF Executive, and help aid communication between the SPF and its member clubs. These are quite often hand-in or collection points for print competitions too.

These are the ‘SPF AREAS’ that have been agreed, and altered over the years, as other Clubs have joined. Historically, some areas may have competitions, or events, that run with additional Clubs from these areas, or even a neighbouring area. These borders are for SPF Admin and Events only, they have no geographical or council borders, only what has made sense within the Clubs within these areas.

Local event organisers are not automatically SPF Area Reps unless they have been formally nominated through the SPF and accepted – these are listed in the SPF Directory and on the Executive area of this website.

We have several vacancies. For further details see the download below or contact the SPF General Secretary. You can also contact any of our Area Reps by visiting the SPF Executive area of this website (click here)

ANGUS - Brechin; Carnoustie CC; Carnoustie PG; Dundee PS; Kirriemuir PC

ARGYLL - Cowal; Helensburgh; Mid Argyll; Oban;

AYRSHIRE - Ayr; Beith; Cumnock; Kilmarnock; Kilmaurs; Saltcoats; Skelmorlie; Townend(Irvine); 

CENTRAL NORTH - Airdrie & Coatbridge; Clacks; Cumbernauld & Kilsyth; Falkirk; Kirkintilloch; Stirling & Dist.;

CENTRAL SOUTH - Biggar; Carluke; Clydesdale; Hamilton; Lanark; Lesmahagow; Motherwell; Strathaven;

DUMFRIES & GALLOWAY - Abbey; Annan; Dumfries; Loreburn; Stranraer; The Stewartry; Peebles;

EDINBURGH NORTH - Edinburgh; Linlithgow; Livingston; Mid Calder;

EDINBURGH SOUTH - Beeslack (Penicuik); Galashiels CC; Haddington; Midlothian; Musselburgh; North Berwick;

FIFE - Cupar; Dunfermline; Glenrothes; Kirkcaldy; St Andrews

GLASGOW - East Kilbride; Hub Singer; Milngavie & Bearsden; Queen’s Park; Scottish Circle;

GRAMPIAN - Aberdeen; Bon Accord; Craigewan; Deeside; Deveron; Donside; Ellon; Forres; Fraserburgh; Mearns; Moray; Moravia; Peterhead;

HIGHLANDS - Cromarty; Dingwall; Fort William; Inverness; Nairn; Orkney; The Great Glen; Thurso;

PERTH & KINROSS - Alyth; Auchterarder; Crieff; Kinross; Perthshire; Perth CSSA;

RENFREWSHIRE - Diaporama; Eastwood; Greenock; Gryffe; Inverclyde; Kilmacolm; Paisley Colour; Paisley PS; Penilee; 

SPF Judges and Lecturers

All information relating to the SPF Judges and/or Lecturers contained in the P.A.G.B. Handbook is an abridged version of the information contained in the SPF Directory. NB - SPF Judges and Lecturers who have travel restrictions, etc. are not shown in the P.A.G.B. Handbook - this is a PAGB rule, not ours.

The PAGB Handbook 2016/17 contains Booking Forms (Pages 151 & 152) for your use when booking SPF Judges and Lecturers and also gives guidance for conditions of booking a Judge (Pages 110 &111), and the expenses they can claim. Extra info for Lecturers are on (Pages 44 & 45). Please ensure you confirm what their expenses are at the time of booking. There is also a Booking Reply Form supplied for Judges to note their details. A copy of the 2016/17 PAGB Handbook has been sent to your Club Secretary. Copies of the Booking Forms and Guidance notes are supplied for your convenience below.

Digital Images - Please remember to discuss with the Judge well in advance of the Competition how you propose to present the digital images to him/her - please do not automatically assume that because they are willing to Judge Digital that you do not have to do this - Please see the Guidance Notes listed below. If you do not adhere to items ‘a’, ‘b’, ‘c’, ‘d’ & ‘e’ of these Guidance Notes, your Judge may refuse to Judge your competition.

We would ask all Judges and Lecturers to let us know as soon as there are any amendments to the details listed in our SPF Directory.  A contact form is supplied for this purpose at the end of the listings in our SPF Directory and also below. A copy of the SPF Directory will be available on this website, with restricted access, once our Member's Area is in operation.

You can send these forms to SPF Lecturer's Secretary Ian Sturrock or to the SPF General Secretary, or to both. Full contact details for these Executive Members are in your SPF Directory.

You may also find a NEW resource available on this website of interest. It containing everything related to Judging for use by both Clubs and Judges alike. To visit the NEW All Things Judging area of this website (click here)

Judge's and Lecturer's Booking Forms for use by Clubs

The following Booking Forms are for your use when booking SPF Judges and Lecturers. There is also a Booking Reply Form supplied for Judges and Lecturers to note their details.

Please ensure you agree the expenses requied at the time of the booking.

These details are also supplied in the PAGB Handbook, a copy of which is supplied to all Club Secretaries by post. For your convenience the relevant pages are available below or on the Library area of the PAGB website (click here).


The PAGB have produced guidance documents on Data Protection, Health and Safety and Child Protection. Neither the PAGB nor the SPF accept any responsibility for any errors or incorrect statements within these publications. These are meant as a starting point for you. You main find some differences in legislation in Scotland, particularly in regard to Child Protection.

Disclosure Scotland (click here) and the Voluntary Arts Scotland (click here) are good sources of information. Most local councils may have someone who can advise Clubs locally.

Creative / Traditional Consultation

More information about how the process has gone so far, as well as some of the feedback we have had will appear here in due course.

Abbreviations used by Us

Below are the main accronyms connected with us and our events -

SPF - Scottish Photographic Federation

PAGB - Photographic Alliance of Great Britain - visit the PAGB's website for the acronyms of all PAGB member Federations (click here)

FIAP - Federation Internationale de l'Art Photographique

GPU - Global Photographic Union (Formerly UPI) (Scottish Salon only)

PSA - Photographic Society of America (Scottish Salon only)

RPS - Royal Photographic Society

From the above, this should help you with additional abbreviations used by these organisations or us e.g. EFIAP belonging to FIAP, and MPAGB belonging to PAGB. This should also help you decide which area of this website you will find details about these.

Others you may come across -

BPE - British Photographic Exhibitions

UPP - United Photographic Postfolios of Great Britain

GDPU - Glasgow District Photographic Union