Services

These services and events, except Scottish Salon which is open to anyone, are only available to the members of Clubs who are members of the Scottish Photographic Federation.  This includes the events and services of the PAGB and FIAP. No other Scottish organisation can offer you these services.

Who Can Join

For Clubs to be able to join the SPF they must be a camera club, photographic society, photographic club or photographic group with a published constitution and published program of events, united by a common interest in photography, meeting in person for mutual co-operation, education, entertainment or competition solely from a physical location within Scotland.

Although we cannot offer membership to Individuals there are many opportunities, activities and events open to Individual Club Members.

If your Club is interested in joining please contact the SPF General Secretary in the first instance.

Membership

As a condition of joining, as well as paying an annual subscription, you will be asked to supply a copy of your program and sign a declaration to say that you have a published constitution.

The SPF must, at all times, be provided with details of at least one club contact who will receive all mailings from the SPF - normally the club secretary. A second contact is advised, normally the competition secretary. Full details for one club contact must be published in our SPF Directory. We do not give personal details out to anyone out with the SPF.

Subscriptions

A combined membership fee is charged for SPF & PAGB membership. As we are also members of FIAP, this also includes affiliation to them.

Our club subscription is charged at a ‘per member’ rate meaning smaller clubs pay less than bigger clubs. This is set annually at our AGM, and payable by the clubs, to the SPF Treasurer, by 31st Dec. Renewal details are emailed out to member clubs every November. Current details are available below.

New clubs are free to join at any time. Please contact the SPF Treasurer or SPF General Secretary for details.

2021 Membership and Subscriptions Changes due to Covid

The joint Annual Subscription for 2021 to the SPF (and PAGB) will be at a rate of £0.00 per member on completion and submission of this SPF Membership Declaration Form by 31st December 2020.

Since 2016, it is now a condition of Membership that all Clubs require to complete a Membership Declaration Form annually at Renewal of Membership. This is to show that Clubs fulfil the following requirements outlined in our Constitution (and that of the PAGB) as follows –

“1.2 A Society may be affiliated to the SPF only if it is a camera club, photographic society, photographic club or photographic group with a published constitution and published programme of events, united by a common interest in photography, meeting in person for mutual co-operation, education, entertainment or competition solely from a physical location within Scotland.” - A full copy of our Constitution is available from this website (click here)  

Only Clubs who fall within this definition can be insured, under the PAGB agreed policies, and only such Clubs will be able to be members of, or compete in SPF/PAGB Competitions. The Insurance Brokers, Darwin Clayton, who the PAGB have agreed preferential rates for PAGB/SPF Clubs, have agreed this definition of a Club for insurance purposes and they will apply this definition to Clubs wishing to apply for Insurances. If this causes a problem for your Club please contact the SPF Treasurer to discuss (contact here).

NEW - Clubs must have submitted their SPF Membership Declaration Form 2021 with the SPF before renewing their Insurance with Darwin Clayton (DC) to be eligible for this reduced rate. Clubs who do not renew their Membership with the SPF by completing this Declaration Form will not be able to take out Insurance with DC under this scheme. 

NEW - No insurance cover is now included for Management Liability Insurance as part of SPF Membership, but preferential PAGB insurance rates are still available from Darwin Clayton for PAGB affiliated Clubs through their SPF membership, including for MLI.

Covid - Please see the following additional latitudes given for existing Member Clubs for 2021 relevant to this SPF Membership Declaration statement, who are currently only able to hold ‘Virtual’ meetings, which should be read in conjunction with the above.

For the purpose of this ‘SPF Membership Declaration Form’ (and our Club definition Constitution Item 1.2) we can confirm that Clubs who would normally meet in person ‘face to face’, who cannot do so due to Covid-19 restrictions (or other such similar causes), that are only able to meet using ‘Virtual’ means (e.g. using Zoom, MS Teams etc.), do comply with this Membership Declaration and Constitutional item, even if meeting programs are published to your members in a more ‘ad-hoc’ manner during this time. (You are however advised to keep good records of your events).

The PAGB have also confirmed this for PAGB affiliation. As the PAGB’s ‘Club Definition’ is the same as that used by PAGB Insurance Brokers Darwin Clayton we have also had it confirmed by the PAGB’s Insurance Officer that this does not present any problem from an Insurance perspective on the basis that we cannot meet ‘face to face’ as normal.

NEW - The SPF still require you to lodge a copy of your syllabus with us when submitting your Membership Declaration Form, but this is no longer an Insurance requirement.

Syllabuses can be submitted by email or paper but not a link to an ever changing website page. Please see below for more details from an Insurance perspective. 

Insurances

Through membership of the SPF you have access to competitive insurance arrangements for camera clubs and photographers, as part of the PAGB network of Clubs via the Insurance Broker Darwin Clayton. The Insurance Brokers, Darwin Clayton, have agreed preferential rates of Insurance exclusively for PAGB/SPF Clubs.

NEW - Clubs must have submitted their SPF Membership Declaration Form 2021 with the SPF before renewing their Insurance with Darwin Clayton (DC) to be eligible for this reduced rate. Membership Declaration Forms require to be submitted by 31st Dec 2020 to confirm SPF Membership. This applies irrespective of whether your Club has received a renewal form from Darwin Clayton. 

Clubs who do not renew their Membership with the SPF by completing this Membership Declaration Form will not be able to take out Insurance with DC under this scheme.

NEW - No insurance cover is now included for Management Liability Insurance as part of SPF Membership

For those Clubs wishing to take advantage of those PAGB negotiated rates - See below for details of Public Liability, All Risks and Management Liability Insurance together with a combined Darwin Clayton PLI/All Risks/MLI Application Form* - *Coming soon for 2021

If you have any queries on these changes please contact the SPF Treasurer or contact the Insurance Brokers Darwin Clayton using the contact details on their combined Darwin Clayton PLI/All Risks Application Form below.

All Premiums are now payable direct to Darwin Clayton. Payment must be sent together with a completed combined Darwin Clayton PLI/All Risks Application Form. Payment of Insurances must no longer be sent to the SPF. 

Public Liability Insurance (PLI) - is available from Insurance Brokers, Darwin Clayton, the same as in previous years, as arranged on behalf of the SPF member Clubs by the PAGB, at a preferential rate. The policy continues to run from 1st Feb to 31st Jan. PLI is optional but highly recommended. 

'All Risks' Insurance - to cover equipment owned or loaned to the club, whilst in UK, Europe or worldwide, is available through the Darwin Clayton scheme for Clubs negotiated by the PAGB for SPF member Clubs. Cover is arranged directly with the insurance brokers Darwin Clayton on the PAGB arranged competitive rate. The policy continues to run from 1st Feb to 31st Jan.

NEW - Management Liability Insurance (MLI)* - cover for all SPF club committee members, to protect their personal assets. - This is also available from Insurance Brokers, Darwin Clayton as arranged on behalf of the SPF member Clubs by the PAGB, at a preferential rate. The policy continues to run from 1st Feb to 31st Jan.

NEW - The Insurers no longer require the SPF to hold a copy of your Club Syllabus, or any additional details of Club outings or meetings out with your normal meeting night. However, the brokers strongly suggest that clubs maintain some record of what they have been doing for at least 3 years as that is the time limit in which a claim under PLI can be made. They also identified that the current advice from insurers is that club’s should have some form of risk assessment in respect of any trips they organise. Insurers have a much better line of defence against claims if such an assessment has been done. The PAGB have requested some form of Guidance be supplied to the Clubs. 

NEW - All risks Insurance is no longer available for Club members, to cover their personal photographic equipment 

e-Mailing Lists and e-Newsletters

Our member clubs receive regular emails containing information and details of relevant events. This includes subscription renewals, rule changes, event notifications and results.

In addition clubs receive both the SPF e-FLASH our own e-newsletter and the PAGB’s newsletter e-news via email. From time to time they also include offers from photographic supply companies, exclusive to our member clubs.

These e-communications combine to keep you updated with any information we think may be useful to your club members, as well as essential information. If you are not sure what emails come from the SPF; Please download the PDF supplied below to see what they look like.

Please visit the e-flash area (click here) for details about this publication, and the PAGB area of this website (click here) for the e-news.

Directory and Handbook

All member Clubs are provided with copies of the SPF Directory & PAGB Handbook. Both publications contain Judges and Lecturers willing to visit clubs for out of pocket expenses only, information useful to running a club, correct procedures for booking Judges & lecturers, help and advice on organising digital competitions and how to apply for Distinctions (APM).

The SPF Directory (Annual) lists all of our SPF Clubs, Judges and Lecturers, along with our SPF Executive. All of the SPF Clubs’ details are supplied to aid Clubs in organising events, or advertising events, between one another. We are also happy to promote events between Clubs from time to time via email or our e-FLASH.  We retain this information securely and confidentially and we never divulge these details to anyone else.

The PAGB Handbook (Biennial) also contains most of our SPF Judges & Lectures as well as those from all PAGB member Federations, which you are also welcome to use as members of SPF. This handbook also contains information on PAGB events and services.

SPF Judges and Lecturers

The SPF maintains a list of individuals from our member clubs who are willing to give their time to visit our SPF clubs as SPF Judges and/or SPF Lecturers. All SPF Judges and Lecturers are listed within the SPF Directory. The PAGB Handbook has an abridged version of our SPF Judges and Lecturers, as well as those from all the other PAGB member Federations. SPF Clubs can book Judges and Lecturers from any Federation.

The Judges and Lecturers listed in both publications, unless otherwise indicated, charge no fee and agree to the standard arrangement for bookings and out of pocket expenses, as outlined in the PAGB Handbook. recommended rate for car travel is set by the PAGB and SPF. 

A NEW resource is available on this website containing everything related to Judging for use by both Clubs and Judges alike. To visit the NEW All Things Judging area of this website (click here)  You can also contact the SPF Judges Liaison Officer (click here) or SPF Lecturer's Secretary (click here) or via the SPF Executive page. 

The SPF listings will be available in the restricted member’s area of this website in due course. 

Judges Assessment Day

The SPF runs a Judges Assessment Day for those interested in becoming an SPF Judge. This is our opportunity to see prospective Judges in action, with a view to inviting a few new faces on to our SPF Judges list. We try to ensure this event is run annually.

Visit the 'All Things Judging' area for more details (click here) or contact the SPF Judges Liaison Officer.

Archive Donations

The SPF has archives of past competitions and photographs donated by Clubs and individual photographers over the years. Many of these were last on display when the SPF celebrated its Centenary. The SPF is very happy to receive donations. You can donate prints, transparencies or digital files, as well as any "historic records" such as catalogues or club syllabuses, newspaper articles about SPF member Clubs or Photographers for our SPF archive. If you have anything you think we may be interested in, Contact the SPF General Secretary in the first instance

SPF Recorded Lecture Service

The SPF has archives of past competitions which contains presentations on a variety of subjects. These are available to book from the Recorded Lecture Secretary, George Taylor for a nominal fee. Shows on, CD or DVD, available to book include past Scottish International Salons, PAGB Inter-Federation Competitions and SPF Annual Portfolio Shows.

Please use the booking form below, or contact George Taylor for details. New Booking Form and more info coming soon

SPF Medals

SPF Medals are available to purchase for your Club’s competitions, for end of year Annual Competitions or for Inter-Club events.

Silver and Bronze Medals are available for Club or Inter-Club use.

Gold Medals* are available for National or International events only (not for Club or Inter-Club Competitions)

*Gold Medals must be engraved before presenting. You are free to present Silver and Bronze Medals without engraving if you wish.

If you would like to order SPF Medals for your Club please download and complete the below Order Form. Please complete for the medals you require. P&P must be added to ALL Medal Orders unless you have made an arrangement with Tom Doherty to collect at an SPF event prior to completing the Order Form. Send the completed Order Form together with your cheque made payable to ‘SPF’ to Tom Doherty, SPF Medals & Trophies Custodian at the address supplied on the Order Form

Should you require any assistance or clarification as regards your SPF Medals Order Tom can be contacted by email (click here)

Current Portfolio CD Shows

The Current SPF Portfolios shows will be available to book on DVD, for supply after 1st Nov annually.

A copy must be requested at time of entering the Portfolios competitions, or by completing a booking form. Details can be found on the Portfolios page of this website (click here) Just scroll down to 'SPF Portfolios Shows on CD' area for details of the current year.

PAGB Awards Workshops

The SPF runs PAGB Awards Workshops for those interested in gaining PAGB distinctions – CPAGB, DPAGB, MPAGB. We normally run up to 2 or 3 workshops a year. These workshops are free and are open to all SPF club members. They are also open to observers but must be pre-booked. See the PAGB Awards area of this website to find out more about PAGB Awards and our Awards Workshops (click here)