Services

These services and events, except Scottish Salon which is open to anyone, are only available to the members of Clubs who are members of the Scottish Photographic Federation.  This includes the events and services of the PAGB and FIAP. No other Scottish organisation can offer you these services.

Who Can Join

For Clubs to be able to join the SPF they must be a camera club, photographic society, photographic club or photographic group with a published constitution and published program of events, united by a common interest in photography, meeting in person for mutual co-operation, education, entertainment or competition solely from a physical location within Scotland.

Although we cannot offer membership to Individuals there are many opportunities, activities and events open to Individual Club Members.

If your Club is interested in joining please contact the SPF General Secretary in the first instance.

Membership

As a condition of joining, as well as paying an annual subscription, you will be asked to supply a copy of your program and sign a declaration to say that you have a published constitution.

The SPF must, at all times, be provided with details of at least one club contact who will receive all mailings from the SPF - normally the club secretary. A second contact is advised, normally the competition secretary. Full details for one club contact must be published in our SPF Directory. We do not give personal details out to anyone out with the SPF.

Annual Subscriptions

A combined membership fee is charged for SPF & PAGB membership. As we are also members of FIAP, this also includes affiliation to them.

Our club subscription is charged at a ‘per member’ rate meaning smaller clubs pay less than bigger clubs. This is set annually at our AGM, and payable by the clubs, to the SPF Treasurer, by 31st Dec. Renewal details are emailed out to member clubs every November. Current details are available below.

New clubs are free to join at any time. Please contact the SPF Treasurer or SPF General Secretary for details.

2022 Membership and Subscriptions Changes due to Covid

The joint Annual Subscription for 2022 to the SPF (and PAGB) will be at the reduced rate of £3.00 per member on completion and submission of the SPF Annual Subscriptions Form and payment, together with the SPF Membership Declaration Form by 31st December 2021.

Since 2016, it is now a condition of Membership that all Clubs require to complete a Membership Declaration Form annually at Renewal of Membership. This is to show that Clubs fulfil the following requirements outlined in our Constitution (and that of the PAGB) as follows –

“1.2 A Society may be affiliated to the SPF only if it is a camera club, photographic society, photographic club or photographic group with a published constitution and published programme of events, united by a common interest in photography, meeting in person for mutual co-operation, education, entertainment or competition solely from a physical location within Scotland.” - A full copy of our Constitution is available from this website (click here)  

Only Clubs who fall within this definition can be members of the SPF or PAGB, or compete in SPF/PAGB Competitions. If this causes a problem for your Club please contact the SPF Treasurer to discuss (contact here). The Insurance Brokers, Darwin Clayton, who the PAGB have agreed preferential rates for PAGB/SPF Clubs, have agreed this definition of a Club for insurance purposes and they will apply this definition to Clubs wishing to apply for Insurances. NEW - The Insurance company have also added 'virtual' Clubs to their Club definition wording. 

- Clubs must have paid and submitted their SPF Annual Subscription Form and SPF Membership Declaration Form 2022 with the SPF before renewing their Insurance with Darwin Clayton (DC) to be eligible for this reduced rate. Clubs who do not renew their Membership with the SPF by completing these details by 31st December will not be able to take out Insurance with DC under this scheme. 

- No insurance cover is now included as part of SPF Membership, but preferential PAGB insurance rates are still available from Darwin Clayton for PAGB affiliated Clubs through their SPF membership, including for MLI.

Covid - Please see the following additional latitudes given for existing Member Clubs for 2022 relevant to this SPF Membership Declaration statement, who are currently only able to hold ‘Virtual’ meetings, which should be read in conjunction with the above.

For the purpose of this ‘SPF Membership Declaration Form’ (and our Club definition Constitution Item 1.2) we can confirm that Clubs who would normally meet in person ‘face to face’, who cannot do so due to Covid-19 restrictions (or other such similar causes), that are only able to meet using ‘Virtual’ means (e.g. using Zoom, MS Teams etc.), do comply with this Membership Declaration and Constitutional item, even if meeting programs are published to your members in a more ‘ad-hoc’ manner during this time. (You are however advised to keep good records of your events).

The PAGB have also confirmed this for PAGB affiliation. As the PAGB Insurance Brokers Darwin Clayton have changed their defintition to accept 'virtual' Clubs this does not present any problem from an Insurance perspective.

The SPF still require you to lodge a copy of your syllabus with us when submitting your Membership Declaration Form, but this is no longer an Insurance requirement.

Syllabuses can be submitted by email or paper but not simply a link to an ever changing website page. Please see below for more details from an Insurance perspective. 

All Clubs showing under the Clubs area of this website have paid and are members for 2022 except for any showing in the table below.

ClubNot yet Confirmed Members for 2022 at 26th Feb 2022
Craigewan Camera ClubPending
Insurances

Through membership of the SPF you have access to competitive insurance arrangements for camera clubs and photographers, as part of the PAGB network of Clubs via the Insurance Broker Darwin Clayton. The Insurance Brokers, Darwin Clayton, have agreed preferential rates of Insurance exclusively for PAGB/SPF Clubs.

All Premiums are now payable direct to Darwin Clayton. Payment must be sent together with a completed combined Darwin Clayton PLI/All Risks Application Form. Payment of Insurances must no longer be sent to the SPF. 

Cover is arranged directly with the insurance brokers Darwin Clayton on the PAGB arranged competitive rate. The policy continues to run from 1st Feb to 31st Jan.

Public Liability Insurance (PLI) - is available from Insurance Brokers, Darwin Clayton, the same as in previous years, as arranged on behalf of the SPF member Clubs by the PAGB, at a preferential rate. The policy continues to run from 1st Feb to 31st Jan. PLI is optional but highly recommended. 

'All Risks' Insurance - to cover equipment owned or loaned to the club, whilst in UK, Europe or worldwide, is available through the Darwin Clayton scheme for Clubs negotiated by the PAGB for SPF member Clubs. The policy continues to run from 1st Feb to 31st Jan. Again this is optional but highly recommended. 

Management Protection Insurance (MPI) - cover for all SPF club committee members, to protect their personal assets, is available from Insurance Brokers, Darwin Clayton. The policy continues to run from 1st Feb to 31st Jan.

NEW - The Insurers no longer require the SPF to hold a copy of your Club Syllabus, or any additional details of Club outings or meetings out with your normal meeting night. However, the brokers strongly suggest that clubs maintain some record of what they have been doing for at least 3 years as that is the time limit in which a claim under PLI can be made. They also identified that the current advice from insurers is that club’s should have some form of risk assessment in respect of any trips they organise. Insurers have a much better line of defence against claims if such an assessment has been done. The PAGB have requested some form of Guidance be supplied to the Clubs. 

If you require assistance creating a Risk Assessment please see more details under the General Guidance area of this website in the area headed Risk Assessment a Rough Guide (click here)

Note - All risks Insurance for Club members, to cover their personal photographic equipment, is no longer available as part of this scheme. From 2020 no automatic insurance cover is included as part of SPF Membership for Management Liability Insurance. 

Please Note - It will not be possible to renew any  2022 Insurances on this scheme after April 2022 - paperwork and payment must be with the Brokers before the end of April 2022

Insurances for 2022 - Full details are available to download below.

Clubs must have paid their SPF/PAGB Annual Subscription for 2022 to the SPF and submitted their SPF Membership Declaration Form 2022 with the SPF to be eligible for this Insurance with Darwin Clayton (DC). Annual Subscription and SPF Membership Declaration Forms require to be submitted by 31st Dec 2021. This applies irrespective of whether your Club has received a renewal form from Darwin Clayton. Clubs who do not renew their SPF Membership for 2022 are not eligible to take out Insurance with DC under this scheme.

If you have taken out Insurances with Darwin Clayton in 2021 then you should have received a copy of the below paperwork direct - it would have gone to the person who sent in last year's application. If you haven't received the renewal form direct, or you would like to newly take out this Insurance, please download and submit the combined Darwin Clayton PLI/All Risks/MLI Application Form available in the downloads area below together with your payment direct to Darwin Clayton.

Notes from Darwin Clayton for 2022 -

Your Insurances are due for renewal on 1st February 2022 and we are pleased to confirm that, essentially, the insurances and premiums remain unaltered from last year. There have however been some small, technical alterations following the RSA Insurance Group PLC becoming part of Intact Financial Corporation and the integration of old and new policy wordings:

• The scheme insurers, Royal & Sun Alliance Insurance PLC, are replaced by Royal & Sun Alliance Insurance Ltd.

• A new cyber exclusion is included in the wording of the Public Liability section excluding legal liability for mental injury arising from loss / destruction / misinterpretation / misuse etc of data.

• The Data Protection Act cover under the Public Liability extension is amended and restricted to £1,000,000.

Covid19 - This is something that remains at the forefront of everyone’s minds and many clubs have asked what cover is provided under your policy for Coronavirus and Pandemics. Whilst there is an exclusion applying to the Property Damage, “All Risks” and Money sections it does not apply to the Public Liability section. We recommend that you continue to be aware of, and follow completely, the guidelines from the government and appropriate bodies and do not put any of your members in a position of doing something where they feel uncomfortable.

Premiums - With the restrictions that we are all currently living under, we are aware that most of the Clubs activities will be carried out ‘virtually’ for the time being. We have discussed matters with insurers, although the liability risk is reduced it is not removed altogether and the risk is still the same from “All Risks” and Management Protection viewpoint. Unfortunately no premium rebates are available for last year and we are happy to advise that there are no premium increases this year.

Documentation - Within the below downloads area please find the following: Our Terms of Business Agreement, PAGB Application for Insurance, FAQ information sheet. Should you wish to view either the Policy or Summary please click the link in the FAQ Information Sheet.

Affiliation to the PAGB - This facility is only available to Clubs that remain affiliated to the PAGB (i.e. SPF) If a policy is taken out by an unaffiliated club then we will have to cancel it and refund the premium paid. If you require insurance with us this year please read the attached Application form, fully complete the last page, (including an email address for us to send the documents to as we are unable to send documents by post this year), and then return it to us with your remittance. As we are working remotely please can I ask that all payments are made by BACS. If you are unable to do so then we can still accept cheques, please send them to the Tunbridge Wells address shown below.

If you have any queries on these changes please contact the SPF Treasurer or contact the Insurance Brokers Darwin Clayton using the contact details on their combined Darwin Clayton PLI/All Risks Application Form below. For full Policy Details please visit Darwin Clayton's dedicated webpage (Click Here)

NOTES FROM THE SPF - Please note the policy changes confirmed in June 2021 as a result of queries and subsequent consultations between the SPF, PAGB and Insurance Brokers, and subsequent agreement to the change in Policy wording by the Insurers. This affects the 'Statement About You' portion of the Policy and affects all Insurance Policies and Club Committees so please check out the wording changes, a copy of which was sent to all Club Treasurers who's Clubs hold Insurances with Darwin Clayton. You can download a copy from the downloads area below.

e-Mailing Lists and e-Newsletters

Our member clubs receive regular emails containing information and details of relevant events. This includes subscription renewals, rule changes, event notifications and results.

In addition clubs receive both the SPF e-FLASH our own e-newsletter and the PAGB’s newsletter PAGB e-news via email. From time to time they also include offers from photographic supply companies, exclusive to our member clubs.

These e-communications combine to keep you updated with any information we think may be useful to your club members, as well as essential information. 

Please visit the SPF e-flash area (click here) for copies of this publication, and for the PAGB e-news website (click here) 

If you are not sure what the emails that come from the SPF look like, please download the PDF supplied below.

SPF Judges and Lecturers

The SPF maintains a list of individuals from our member clubs who are willing to give their time to visit our SPF clubs as SPF Judges and/or SPF Lecturers. All SPF Judges and Lecturers are listed within the SPF Directory. Club Committee members can request a copy from the SPF General Secretary, if they require a copy in between updates being issued.

The PAGB Handbook has an abridged version of our SPF Judges and Lecturers, as well as those from all the other PAGB member Federations. SPF Clubs can book Judges and Lecturers from any Federation.

The Judges and Lecturers listed in both publications, unless otherwise indicated, charge no fee and agree to the standard arrangement for bookings and out of pocket expenses, as outlined in the PAGB Handbook. The recommended rate for car travel is set by the PAGB and SPF. 

Everything related to Judging and Lecturing for use by both Clubs and Judges alike is available from the dedicated webpage All Things Judging and Lecturing to visit (click here)  You can also contact the SPF Judges Liaison Officer (click here) or SPF Lecturer's Secretary (click here) or via the SPF Executive page. 

SPF Directory and PAGB Handbook

All member Clubs are provided with copies of the SPF Directory & PAGB Handbook. 

The SPF Directory lists all of our SPF Member Clubs, SPF Judges and Lecturers, along with our SPF Executive. This is supplied in electronic PDF format

All of the SPF Clubs’ details are supplied to aid Clubs in organising or advertising events, between one another. We are also happy to promote events between Clubs from time to time via email, this website or our e-FLASH.  We retain this information securely and confidentially and we never divulge these details to anyone else.

The PAGB Handbook (Biennial) contains most of our SPF Judges & Lectures as well as those from all PAGB member Federations, which Clubs are also welcome to use as members of the SPF. This handbook also contains information on PAGB events and services and is supplied by post to Club Secretaries.

Both publications contain Judges and Lecturers willing to visit clubs for out of pocket expenses only, information useful to running a club, correct procedures for booking Judges & lecturers, help and advice on organising digital competitions and how to apply for Distinctions (APM).

Judges Assessment Day

The SPF runs a Judges Assessment Day for those interested in becoming an SPF Judge. This is our opportunity to see prospective Judges in action, with a view to inviting a few new faces on to our SPF Judges list. We try to ensure this event is run annually.

Visit the 'All Things Judging and Lecturing' area for more details (click here) or contact the SPF Judges Liaison Officer.

Archive Donations

The SPF has archives of past competitions and photographs donated by Clubs and individual photographers over the years. Many of these were last on display when the SPF celebrated its Centenary. The SPF is very happy to receive donations. You can donate prints, transparencies or digital files, as well as any "historic records" such as catalogues or club syllabuses, newspaper articles about SPF member Clubs or Photographers for our SPF archive. If you have anything you think we may be interested in, Contact the SPF General Secretary in the first instance.

From time to time, we will highlight some of our Archive material in the 'History' area of this website (click here) to visit this area.

SPF Recorded Lecture Service

The SPF has archives of past competitions which contains presentations on a variety of subjects. These are available to book from the Recorded Lecture Secretary, George Taylor for a nominal fee. Shows on, CD or DVD, available to book include past Scottish International Salons, PAGB Inter-Federation Competitions and SPF Annual Portfolio Shows.

Please use the booking form below, or contact George Taylor for details (Coming Soon)

SPF Medals

SPF Medals are available to purchase for your Club’s competitions, for end of year Annual Competitions or for Inter-Club events.

Silver and Bronze Medals are available for Club or Inter-Club use.

Gold Medals* are available for National or International events only (not for Club or Inter-Club Competitions)

*Gold Medals must be engraved before presenting. You are free to present Silver and Bronze Medals without engraving if you wish.

If you would like to order SPF Medals for your Club please download and complete the below Order Form (This superseeds all previous versions) following the below guidance. 

  • Please complete the below Order Form for the number and type of medals you require, noting the Gold medals restrictions.
  • P&P must be added to ALL Medal Orders at a rate of £4.50 for up to 8 medals i.e.  if you require 3 medals include P&P of £4.50; If you require 11 medals include P&P of £9.00 .
  • Please send the completed Order Form together with your cheque made payable to ‘SPF’ to SPF Admin Assistant Joe Prior at the address supplied on the Order Form, not to the SPF Custodian, Tom Doherty.

If however you require any assistance or clarification as regards your SPF Medals Order then Tom can be contacted by email (click here)

Current Portfolio CD Shows

The Current SPF Portfolios shows will be available to book on DVD, for supply after 1st Nov annually.

A copy must be requested at time of entering the Portfolios competitions, or by completing a booking form. Details can be found on the Portfolios page of this website (click here) Just scroll down to 'SPF Portfolios Shows on CD' area for details of the current year.

PAGB Awards Workshops

The SPF runs PAGB Awards Workshops for those interested in gaining PAGB distinctions – CPAGB, DPAGB, MPAGB. We normally run up to 2 or 3 workshops a year. These workshops are free and are open to all SPF club members. They are also open to observers but must be pre-booked. See the PAGB Awards area of this website to find out more about PAGB Awards and our Awards Workshops (click here)